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About Us

Travel Coordinator

Newport News, VA


Muhlbauer, Inc is seeking a Travel Coordinator to facilitate the process for booking company travel and coordinating reimbursements.

Job Duties and Responsibilities:

  • Book flight, hotel, and car reservations per instructions on Travel Requests

  • Coordinate/synchronize multiple bookings to the same destination

  • Record all transactions in shared spreadsheet (Excel)

  • Update scheduling sheet (REMA tool) when travel is complete

  • Notify passengers via email of all customer and travel data and attach reservations

  • Make changes/modifications to existing reservations as required

  • Provide CCAs (credit card authorizations) to hotels when required

  • Coordinate with parent and sister companies for international trips (Europe, Asia)

  • Print, review, and validate travel expense reimbursement claim submissions on a weekly basis

  • Process and input travel expense reimbursement claim submissions into SAP system weekly

  • Properly submit travel expense reimbursement claim submissions to appropriate supervisory persons for review and approval

  • Submit travel reimbursement claim submissions to Finance Department upon approval for weekly payment

  • Provide summary reports to claimants

  • Maintain filing system and properly store all processed travel expense reimbursement claim submissions

Job Requirements, Education and Qualifications:

  • High school diploma or an equivalent

  • Experience in an administrative role, preferably within travel coordination

  • Excellent organization skills, attention to detail, and communication skills

  • Proficient in basic computer skills (multi-tab web browsing, server, and local files storage), MS Office suite (Excel, Word), and travel software (Sabre preferred)

  • Able to perform under pressure to accomplish tasks under time constraints



  • Competitive pay

  • Employer-paid medical, prescription, dental, and vision plans for employees

  • 11 paid holidays plus vacation time 

  • FSA, EAP, and Group Term Life Insurance

  • Travel and Accident Insurance option

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